Privacy Policy

Data Controller

As we are a small club and do not process large amounts of sensitive personal details, we are not required to 
appoint a DPO. However, we still take your data protection seriously and the Club's Committee will be 
responsible for ensuring that the Club maintains its obligations under GDPR. We will do this by constantly 
reviewing this document and monitoring any changes in current legislation.


Collected Personal Data 

Your name 
Your gender 
Your email address 
Your post code and house number 
Your phone number 
An emergency contact name, number and relationship
Your membership expiry date


Purpose of Collecting Data

To store peoples' personal data, we need a Lawful Basis for doing so.
Our Lawful Basis is that we need some data in order to run a club in which you are a member or a guest, taking 
part in the Club's activities.

We need to be able to contact you, so we use your email address in order to direct communication to you alone. 
This is to send you details of your registration, to remind you (if you are a full member) about subscription and 
event payments both due and overdue and to pass on general club news. We do not share your email address 
with anyone else.

We use your gender information to ensure that we are observing the equal opportunities for both men and 
women to join the club and to not discriminate between the two.

We store your Emergency Contact number so that we can contact someone should 
you have an accident whilst taking part in a Club activity.

We store your phone number so that we can contact you if we have any difficulty reaching you by email.

We store your post code and house number, but we do not normally send you postal mail, unless 
specifically requested. Your address would only be used for communication if either email or 
telephone failed.



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